Borrowing Policies
Borrowing Privileges | Renewals | Holds and Recalls | Book Searches | Reserve Materials | Videos/Films | Tests/Assessments | Museum Passes
Borrower Eligibility
To check out materials from the Wheelock College Library, all patrons must have a valid Wheelock College ID or a valid Fenway Libraries Online (FLO) library card.
The following people are eligible for Fenway Libraries Online (FLO) library cards:
- Wheelock students, faculty, administrators and staff. National, regional and international students may come to the Wheelock College Library to check out materials or use Inter-Library Loan services from affiliated or nearby public libraries. The Wheelock College Library is not able to directly mail materials to national, regional and international students.
- Non-matriculating Wheelock Associate Degree and Graduate students enrolled in courses during the current semester.
- Wheelock alumni with a valid Library/Resource Center card for the current year. If you do not have a Library card, please come to the Library Circulation desk. You will be required to register and pay a $20 alumni fee.
- Students, faculty, administrators and staff from FLO libraries with FLO cards (FLO member patrons who do not have cards must register at their own institutions).
- Students, faculty and staff with a valid ID from a Fenway Libraries Consortium institution (Hebrew College, Simmons College, Suffolk University, Brookline Public Library, Roxbury Community College, and U. Mass. Boston).
- Guest borrowers with a valid Library/Resource Center card for the current year. If you do not have a Library card, please come to the Library Circulation desk. You will be required to register and pay a $40 fee.
| MATERIALS | FACULTY & STAFF | STUDENTS | ALUMNI | GUESTS |
|---|---|---|---|---|
|
Main Collection Books Juvenile Books Juvenile Magazines Kits Textbooks Study Prints Curriculum Guides CDs Cassettes |
90 days | 21 days | ||
| Floor 1 Video/DVD Collection | 24 hours | In-Library use only | ||
| Floor 2 Video/DVD Collection | 7 days | |||
| Juvenile Video/DVD Collection (2M Conference Room) |
21 days | |||
| Class Reserves | 5 hours in-library use only (unless otherwise specified) |
In-Library use only | Not available to FLC users or Guest Borrowers unless enrolled in a Wheelock course | |
| Permanent Reserves | Overnight reserves are due in 24 hours | |||
| Tests and Assessments | 3 tests at a time for 7 days |
Authorized undergraduates 1 test at a time for 3 days Authorized graduate students 1 test at a time for 7 days |
Not available to alumni | Not available to FLC users or Guest Borrowers |
| Museum Passes/Coupons | 24 hours (with the exception of Children’s Museum and Museum of Science passes/coupons) | |||
|
Serials Journals Newspapers Microforms Reference materials |
24 hours (available to Wheelock faculty only) | In-Library use only | ||
| Archives | In-Library use only (contact the Reference librarian) | |||
Materials may be renewed once, if no one else has requested the item, and if the item is not overdue. Renewals can be handled over the phone, in person, or online through the Library’s catalog. Please renew your items either the day before or on the day the item is due. Once an item is overdue, you must bring the item to the library to check it out for another borrowing period.
If an item you need is in circulation you may request that the material be placed on hold for you at the Circulation desk when it is returned. You may also place holds using the My Account feature in the Library's catalog. You will be notified by mail or e-mail, when the book is returned. All holds must be picked up at the Circulation desk. Hold items will be reshelved if not picked up within 7 days.
All items that circulate for more than seven days are subject to recall. You must come to the Circulation desk to place a recall on an item.
If you are the holder of recalled materials your loan period will be shortened. You may keep a recalled item for no more than 14 days (students) or 45 days (faculty and staff). If an item has been recalled and you have had it for more than this guaranteed loan period, you will be required to return the item so that the next patron may borrow it.
Holds and recalls are only available to students, faculty, staff and alumni. Guest Borrowers are not permitted to place holds or recalls on library materials.
If a patron cannot locate a book that the Library catalog indicates is Available, the patron should fill out a “Book Search Form”. Library staff will search for the item and the patron will be notified of the search results within four weeks.
Materials put on reserve for a class are designated either Library Use Only or Overnight Use. Overnight materials will be due by noon the next day.
To access the reserve collection, patrons must present a photo I.D.
Reserve materials may include books, photocopies or personal copies that have been assigned by faculty as required reading during a specific semester as well as videos and tests/assessments.
The Library currently holds three separate video/DVD collections (see above for locations and circulation periods):
- Most videos/DVDs are shelved on Floor 2 and may be borrowed by current Wheelock faculty, students and staff ONLY.
- There is a small collection of videos/DVDs that are shelved alphabetically by title behind the Circulation Desk. These titles consist of ones which are frequently requested and used by faculty members and may be borrowed by current Wheelock faculty, students and staff ONLY for one day only and are due back by noon the following day.
- There is a circulating collection of juvenile videocassettes and DVDs housed in the Library Conference Room on Floor 2M.
- Authorized undergraduates may borrow one test at a time for three days; authorized graduate students may borrow one test at a time for 7 days.
- Overdue tests and assessments will be subject to fines at the rate of $5.00 per test per day.
- Patrons with special circumstances may request an extension to the due date with faculty consent.
- Patrons with overdue tests and assessments will be blocked from charging any other library materials as soon as the test becomes overdue.
- Materials that are more than five days overdue will be deemed “lost.” Patrons will be billed the replacement cost of the test (plus a $10.00 processing fee as for all lost materials).
Wheelock College Library has passes to the following museums:
- Boston Children's Museum
- Franklin Park Zoo / Stone Zoo
- Isabella Stewart Gardner Museum
- John F. Kennedy Library and Museum
- Museum of Fine Arts
- Museum of Science
- Peabody Essex Museum
Museum passes ONLY circulate to Wheelock College faculty, staff, students and alumni. Patrons may borrow no more than one pass at a time. All Wheelock undergraduate students can obtain free admission to the Museum of Fine Arts by showing their valid Wheelock College ID card.
